Grants Coordinator

The South African National Aids Council (SANAC) leads South Africa’s response to the national HIV and AIDS, TB & STIs epidemics. SANAC is building a dynamic team that can facilitate its effective leadership of the national response.

Name of Position      :           Grants Coordinator

Reporting to              :           Contracts Manager/ CFO

Location                     :           SANAC Head Office, Pretoria

Duration                     :           3 years



Purpose of the job

 To provide support in ensuring the monitoring of appropriate systems for the effective and efficient management of SANAC grants.


Key Responsibilities

  • Reviews the grantees that have been shortlisted and ensures that all grantees have due diligence checklist documentation
  • Maintains a database for all grants applications and successful grantees
  • Updates a master list of grantee details
  • Coordinate the adjudication process of proposals and grant requests.
  • Assist the Contracts Manager in building capacity within successful grantee organisations
  • Implement capacity building plans as required by donor applicant organisations
  • Mentor and provide ongoing support to grantee organisations on a daily basis
  • Make recommendations for future/longer term capacity building interventions and needs
  • Monitor capacity building progress and provide input in order for SANAC Trust to identify gaps and provide continuous support
  • Ensure required reporting documentation are submitted by the grantees timeously (technical and financial reporting)
  • Review grantee expenditure monthly and ensures that all expenditures are compliant
  • Conduct monthly risk and compliance assessments on grantees
  • Ensure grantees submit technical implementation reports quarterly
  • Liaise with Provincial staff to ensure proper support is provided to the grantees
  • Ensures grantees submit all tools and materials developed including registers
  • Compile grantee documentation for signature and ensure signed documentation are in place and kept on record for auditing purposes.
  • Ensures that the SANAC Trust grants team meet once a month
  • Ensures that grantees maintain proper documentation for audit purposes at the grantee offices
  • Ensures that there are electronic and physical copies of all grantee documentation at SANAC Trust offices
  • Oversee a proper filing system of all grantee contracts, amendments and schedule of visits
  • Once a grantee is completely closed out, ensures that the files are complete and all required documentation are on hand
  • Liaise with managers, institutions, sectors and partners to manage stakeholder expectations and relations
  • Manage internal and external correspondence for the unit
  • Prepare and supply required information to external and internal auditors.


Qualification, Skills and Experience

  • A bachelor of commerce degree from a recognized tertiary institution
  • 8-10 years working experience in grants management within the NPO/NGO sector
  • Experience working in the NGO/NPO sector handling local and international funders/development partners including but not limited to continuation applications development, reporting requirements and expenditure analysis linked to donor requirements.
  • Extensive knowledge of donor requirements and their compliance requirements with experience of overseeing complex grants
  • Experience in development of systems and tools for efficient grant management and reporting
  • Experience in donor audits at all levels. Understanding of budgeting, financial and contract management
  • Ability to operate in a complex organisation, across functions and countries and work on own initiative and collaboratively as part of diverse teams
  • Outcome focused and proven ability to think strategically and plan, prioritise and organise a department/team’s work to meet organisation-wide strategic objectives
  • Ability to manage a large and varied workload, work under pressure and meet
  • Extensive experience in sub-recipient management including reporting
  • Communication skills
  • Report writing skills
  • Knowledge of contract law
  • Computer literate (MS Office)
  • Knowledge of PFMA requirements
  • Interpersonal skills
  • Ability to work with diverse cultures and communities
  • Have great communication, writing and reporting skills.
  • Be able to work independently and as part of a team.
  • Show initiative and be deadline-driven.
  • Have good planning and organisational skills.
  • South African citizenship is required.


Applications should be emailed to Kindly indicate the name of the position on the subject line of the email. Applicants who do not comply with the above-mentioned requirements, as well as applications received late or faxed will not be considered.


Closing date: Close of Business, 07 November 2017.


Note that correspondence will only be conducted with the short-listed candidates. If you have not been contacted within two (2) months of the closing date of the advertisement, please consider your application as unsuccessful.

SANAC gives preference to South African candidates who meet the job requirement and who will add to the culture and gender diversity of the organisation. Suitable candidates will be subjected to a personnel suitability check(s) (citizenship, credit record checks, security clearance, security vetting, qualification verification and employment verification).

SANAC reserves the right at any time to withdraw or alter this advertised position.

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