Senior Administrator

0 Comment
372 Views

The South African National AIDS Council Trust (the SANAC Trust) leads South Africa’s response to the national HIV, TB & STIs epidemics. The Trust is building a dynamic team that can facilitate its effective leadership of the national response. We are, therefore recruiting a Senior Administrator for our organization. The incumbent will provide administrative support to the Stakeholder Management & Campaigns unit and also to the Communications unit. The position exists within the Stakeholder Management and campaigns Unit, based in Hatfield, Pretoria.

Name of Position

: Senior Administrator

Reporting to

: Technical Lead: Civil Society Coordination

Level

: CU (R440, 979 to R526, 951)

Duration

: 3 year contract

Date advertised : 7 July 2019
Key Responsibilities:
  •  Attending, recording and transcribing minutes of the SANAC Trust committees (e.g. Nerve Centre, RMC, PRC, Legal and Human Rights TTT, Civil Society Forum and any other meetings as required
  • Ensuring appropriate logistics the annual TB Caucus meeting in Parliament
  • Ensuring appropriate logistics and maintaining of organisational calendar of important meetings
  • Formatting, editing, printing, compiling and uploading minutes to the SANAC Trust website in a timely fashion
  • Planning, coordinating and scheduling organisational meetings
  • Preparing and distributing meeting agendas
  • Disseminating actions/resolutions emanating from meetings within one week
  • Taking and transcribing minutes and distribute to attendees within two weeks of a meeting
  • Arranging teleconference meetings as and when required
  • Following up on actions/resolutions emanating from meetings
  • Booking venues for all meetings
  • Preparing and distributing meeting packs to attendees
  • Developing and maintaining an effective document management/filing system (electronical and manual)
  • Making relevant documents available for scheduled meetings
  • Photocopying and collating of official documents
  • Ensuring proper filing of minutes of meetings
  • Drafting letters and documents from dictation or instructions
  • Verifying expenditure against invoices and meetings conducted and submit to Unit Manager
  • Performing any other administrative/secretarial duties as and when required
Qualifications, experience and skills:
  • Minimum of 5 years of relevant functional/secretarial experience
  • Minimum of 5 years of experience in minute taking
  • Experience in working in an NGO environment will be advantageous
  • Minimum of 5 years in administration, events management, public relations or any related field
  •  Typing speed of approximately 65 words per minute
  • Experience either shorthand or speedwriting
  • Excellent written and oral communication skills
  • Ability to communicate in at least 3 South African languages
  • Attention to details
  • Strong level of confidentiality
  • Project management skills, organisation and time management skills
  • Ability to work independently as well as taking a supportive role within a team
  • Assertive and confident
  • Ability to multi task
  • Excellent interpersonal skills
  • Driving with a valid drivers licence is a must
  • Ability to travel as and when required
  • Computer literacy (MS Office)

This is a three year performance –based contract, renewable subject to satisfactory performance
and availability of funds. Should you meet the above requirements, please send your Comprehensive CV, ID and certified copies of educational qualifications to HR@sanac.org.za.

PLEASE NOTE FEEDBACK WILL BE GIVEN TO SHORT-LISTED CANDIDATES ONLY.
Closing date: 23 July 2019

The SANAC Trust gives preference to candidates who meet the job requirements and who will add to
the cultural and gender diversity of the organisation. By applying for this position, the applicant
understands, consents and agrees that the Trust may solicit a credit and criminal report from a
registered institution and/or SAPS in relation to positions that require trust, honesty and/or entail
the handling of cash or finances. The Trust will also verify the applicant’s educational qualifications
and employment history.

THE SANAC TRUST reserves the right not to appoint if a suitable candidate is not identified.

Technical Key Populations Advisor

The South African National AIDS Council Trust (the SANAC Trust)...

Technical Monitoring and Evaluation Advisor

The South African National AIDS Council Trust (the SANAC Trust)...